Waste Tracking Coordinator

Clean Earth is a leading provider of environmental services in the United States providing remediation, disposal, recycling, and beneficial reuse solutions for hazardous and non-hazardous waste, contaminated soil, and dredged material. Our vast portfolio of technologies and services touches nearly every industry that generates waste including energy, infrastructure, commercial, industrial, retail, and healthcare markets.

Every day our teams across the country take a hands-on, dedicated approach to recycling and beneficially reusing waste that would otherwise go into landfills. We value our employees as our most important asset, and this is reflected in many areas across our company including recently being named a 2024 Most Loved Workplace ®. We are committed to creating a positive work culture that fosters growth and development while ensuring the health and safety of our employees.

Why join Clean Earth? 

In addition to competitive pay, we also offer: 

• Health benefits available Day 1 
• 10+ paid holidays/year 
• Free HAZWOPER training and certification 
• Overtime opportunities 
• Ability to be cross-trained into different roles 

At this facility, we collect, sort, process and ship materials that would otherwise wind up in the waste stream.  This requires meticulous record keeping for this highly regulated industry.  You’ll be joining an awesome team of friendly and dedicated professionals. In this role, you’ll provide detailed administrative support to ensure accurate records of materials moving through the facility, from inbound truck deliveries to outbound shipments:

Primary Responsibilities (Essential Functions):

• Review manifests and bills of lading from inbound deliveries and verify accuracy.
• Enter data into computerized tracking database.  Identify all incoming waste streams at treatment plant.
• Prepare documentation for regulatory compliance
• Generate shipping paperwork and labels for operations team
• Integrate information with manifests, bills of lading, process forms, check-in sheets, and customer profiles.
• Enter all system required waste tracking information into database
• Record customer information to ensure compliance with program objectives.
• Maintain computer files, logbooks and other files and records.
• Prepare manifest and land disposal restriction forms and maintain associated filing systems.
• Create and edit reports, including incoming and outgoing daily, weekly, and monthly inventory reports.
• Provide clerical support including reception duties, phone coverage, word processing, office supply inventory, computer user support and mail distribution.
• Promptly report any incidents, injuries or safety concerns to management. 
• Adhere to and abide by Clean Earth safety and security policies and procedures (e.g.Cardinal Rules, Job Safety Analyses (JSAs), etc.) 
• Perform other reasonably related duties as assigned by management.
• Responsibilities may vary based on site level and/or location.  

Work Environment: 

• Must be able to regularly access and use general office equipment including phones, computers, copiers, etc. 

• Must be able to work in a busy, often distracting work environment that is generally climate controlled. 

• Must be able to lift up to 20 pounds unassisted on an occasional basis. 

• Must be able to sit for long periods of time. 

• Must be able to stand or walk for long periods of time. 

• Ability and willingness to wear company-issued personal protection equipment (PPE) as needed, including, but not limited to, safety glasses, hard hat, steel-toed boots, gloves, Tyvek coveralls, and respirator.   

• Ability to work overtime hours as needed based on business needs.  

• Education: (BA or BS degree required or preferred)
  • High school diploma or GED
  • Associate’s degree preferred

• Experience: (Required minimum of years of relevant experience.)
  • 1+ years of data entry experience
  • Experience in environmental sciences preferred
  • Experience processing receiving documents and tracking inventory preferred
  • HM126 certification preferred

• Skills: (The skills listed are the abilities and knowledge required to perform the job effectively.)
  • Working knowledge of 29CFR, 40CFR and other applicable regulations
  • Proficiency using Microsoft Office software (Excel, Word, Outlook, Teams, SharePoint)
  • Highly detail-oriented with the ability to accurately enter data into computer system
  • Ability to use computer software to manipulate data for reports and generate and respond to written communications
  • Service- and team-oriented
  • Problem-solving skills
  • Ability to communicate effectively in English, both verbally and in writing

Clean Earth offers competitive benefits including health, dental, vision, life, and disability insurance plans starting on the first day of employment; paid time off, wellness benefits, employee discount program, tuition assistance. 

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

If you have a difficulty applying for any job posted on Harsco Clean Earth’s website because a disability prevents you from using the online system, Clean Earth offers the following alternate application procedure: Call toll free (833) 209-2659 and leave your name, phone number, city and state of residence. Clean Earth will arrange for an alternate method of applying and will consider your application together with all other applications received for the job. This line is dedicated to disability applications only. No other inquiries will receive a response.